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Education Futures

Frequently Asked Questions - Application Process

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Posted 11/30/17

First, can we use any of the funds for paid internships if students intern at a specially designed program with one of our partner k-12 districts? ...can we offer a stipend or payment for participating in that (internship) program? We are thinking of limiting the number to between 5 and 10 students per semester, and then giving each of them between $500 and $750 upon completion of the internship.

While these funds can be used to pay stipends to students for completing internships, the work plan in your application narrative would need to clearly link such an expenditure to a strategic plan that meets the objectives of this funding source: aligning with education partners in order to open up the pipeline to increase the number and diversity of those entering teaching professions; and developing the strategic components of your program in a sustainable, locally funded way. These funds are only available for these two years, so it seems advisable to set up your program so that Chula Vista ESD can hire your students as aides at half cost using work study funding instead. That would be a much more sustainable approach.

Second, can we use funds to offer scholarships to students with declared Liberal Studies/ Teacher Education majors that meet certain requirements?

We do not yet have the requirements fully outlined, but they could include completion of core teacher ed coursework, GPA that shows a high level of academic dedication, evidence of work/internship within the at local schools, and possibly even having passed the CBEST. These scholarships would be worth $500-$1000 and be awarded to a pool of 5 to 10 students.

This is a gift of public funds and is not an allowable expense. But you are quite right that scholarships are a valuable incentive, and figuring out how to get your local college foundation, and your local K12 foundations to support students entering the teaching profession with scholarships is a really good idea. Your local unions should also be approached, both AFT and CFT. That seems like an important task to put on work-plan for your program coordinator, and on the agenda of the regional community of practice. The CSUs do have substantial scholarships for teachers transferring into their programs, and those need to be advertised and used as incentives as well.

It is possible that colleges offering ADTs could get approved for the federal TEACH grants. Students can get up to three years of funding through those federal TEACH grants, which are almost $4,000 a year. Here is a link on that: https://studentaid.ed.gov/sa/types/grants-scholarships/teach. It would be helpful to know if this has been explored.

Third, can these funds be used to help students pay for tuition & books, and other college related expenses, such as transportation and parking?

This is a gift of public funds and is not an allowable expense. However, in the development of dual enrollment courses, textbooks have been a key issue as K12 students do not purchase textbooks. These funds could be used to purchase class sets of textbooks for key dual enrollment courses. They would not be given to the students to belong to them, but rather would be a classroom resource managed by the teacher the same way high school textbooks are managed (they get bar coded or signed out in some way so that the student is responsible for returning them or fined so that a replacement can be purchased).

Posted 11/27/17

Has there been any additional discussion about allowing benefits to be funded? There are campuses that are not sure if they can continue with Ed Futures now that benefits cannot be covered. Please know that my campus has expressed serious concern to me about the grant not being able to fund benefits.

Because grant funds are so limited, the grant did not allow applicants to cover benefits. However, upon consideration, we will allow applicants to use any portion of the 60% of funding allocated for salaries to also support your benefits, as well as to use the comparative cost of benefits as the grantee's match for the grant.  As stated previously, “If a college is unwilling to provide partial support for the staffing of a TPP program, it is unlikely to be a sustainable program.”  This issue will be addressed again during the second year, as we are hopeful that additional funds will be available as the initiative proves successful in increasing the number of students entering Teacher Preparation programs. Currently, however, there just aren't enough funds to cover salary and benefits and support the scaling-up effort. Funding is therefore intended to augment program development where the college will commit core resources.  

Budget Webinar Questions

1) Is food/refreshments allowable in an way, shape, or form, for meetings, etc.?

In general, Yes.  It is a state law that forbids “a gift of public funds” to an individual – which is what feeding someone is, absence a compelling reason – like persons being in a working meeting during a meal or snack time.   The state rules are a bit more flexible than federal rules.   So, SB70 would permit you to feed a group on an exceptional basis, for example, if you frame it as a necessity for the meeting time.  However, we would also need to consider “materiality” – is the cost reasonable, and minor in the overall context of the grant and activity.

Also, one can use a general standard level of “graciousness” in putting a meeting together…. If the room costs offsite include incidental drink (typically coffee, soda etc.,) and snacks, that is OK, if folded into the general room costs. 

2) Just to clarify, if the college matches benefits that could be a big part of the match and that is okay?

Yes.  You can use the benefits expense as a match, no matter the amount as long as the person benefiting from the benefits has a key role in the program.

3) Can refreshments be purchased with leadership grant funds to host the meetings?

Same as response to Question #1

4) Can funds be used to pay for program promotion, such as using social media channels?

Yes.

5) We would define classified/non-faculty expenditures in the 2000 category?

Correct.

6) Will there be another Kumu workshop?

Yes, the next Kumu workshop is the Regional Kumu Mapping workshop on November 28, 8:30 to 10:00 am.

7) When filling out the budget, do we list costs yearly or over the 2-year period? Do we complete two budget sheets, one for each year?

Thank you so much for this question.  It identified an error on our part.  We will create a second budget sheet and add it to the application for year 2. A new application packet will be sent out soon.

We will release funds for year one when the grants are awarded.  We may request changes in the budget and/or may award an amount different from what was requested.  The Chancellor’s Office reserves the right to adjust awards based upon the availability of funds. The Chancellor’s Office reserves the right to fund applications at a lesser amount if it is determined that the application can be implemented with less funding, if state funding is not sufficient to fully fund, or if a partial scope is the best path forward.  Grant renewal or augmentation may be considered if additional funding becomes available.

8) When you say no benefits can be funded does that include statutory benefits as well or just H/W?

We must confirm that this grant, at this point, cannot be used to cover any benefits.  That means that colleges will need to cover all benefits as part of their match for this grant.  One of the key purposes of this grant is to engage colleges in prioritizing TPP program development.  If a college is unwilling to provide partial support for the staffing of a TPP program, it is unlikely to be a sustainable program.

9) Can you give us further suggestions of what this grant could pay for?

Time to follow up with K-12 and with $ year institution.  Please review the tab in the application document entitled “Allowable Expenditures.” This grant can fund collaboration time, work with education partners, curriculum development, recruitment events, time to clarify and document pathway options, printing costs for recruitment and advising materials, regional events, faculty stipends… the activities and work needed to build Teacher Preparation Pipeline programs.

10) Is there a separate budget for the leadership grants?

No. Include that resource in your budget.

11) Our program has no full time faculty members/ works out fine BUT if we want to pay them stipends or hourly are we allowed to pay more than what our district pays for non instructional? (35$ an hour)?

For hourly, you are only allowed to pay less or the same amount as they would receive from the district for non-instructional. Stipends are a more flexible form of payment.

12) How would reassigned time work if grant director is full-time faculty?

The Extended Service Agreements (or ESA) are intended to pay full time faculty for additional work above their regular course load.  The hourly rate depends on the faculty position on the overload schedule.

13) Please clarify if only the leadership college need to go to the retreat or regional model colleges are required to go as well?

Only the leadership colleges need to go to the statewide leadership retreat.

14) If an Education Futures applicant is the lead college for the region, is the lead college the only college that attends the December 7or 8 meeting in Sacramento and/or Long Beach?

No. All colleges applying for the Education Futures grant must attend one of the two-day planning workshops, scheduled December 7 in Sacramento and December 8 in Long Beach, and all are expected to bring with them an education partner. The two-day Regional Leadership conference will only be involve colleges that receive Regional Leadership grants, and the date, time, and location of that conference are as yet undetermined.